© 2018 Bourton Baptist Church
Bourton-on-the-Water Baptist Church
Bourton-on-the-Water Baptist Church

PRIVACY NOTICE

Here at Bourton-on-the-Water Baptist Church we take your privacy seriously.  This statement sets out how we will deal with any personal information we collect from you or that you provide to us.

Who are we?

Bourton-on-the-Water Baptist Church will collect and deal with your personal information in accordance with the General Data Protection Regulations, which supersede the Data Protection Act 1998 on 25 May 2018.  The church leadership team (Deacons/Trustees) is the Data Controller of personal data we hold about you; this means we decide how your personal data is processed and for what purposes. 

How we collect personal information

We collect personal information directly from you.  We may also collect information from others about you including from other members and friends of the church or your previous church.

What information might we collect from you?

We may collect and process the following information about you: Your contact details – title, name, address, telephone number and email address. Your participation in rotas for service in the church. Information contained in emails or other correspondence from you and records of telephone calls or meetings with you. Your church membership status. Details of money that you give to the church. Your bank details for payment of expenses claims and payroll. Information contained in checks provided by the Disclosure & Barring Service. Information that you share with us for the purposes of pastoral care, encouragement, training and prayer.

Sensitive Personal Data

The Data Protection Act recognises some information as Sensitive Personal Data.  This includes, but is not limited to information which reveals your religious beliefs, health issues, race or ethnic origin.  We will always treat any sensitive personal data we process with the greatest care and in accordance with the Data Protection Act.

How may we use your personal information?

Personal information that we collect may be used by us in a number of ways: To maintain our lists of church members and friends, including the Church Directory. To help us organise rotas and groups and to communicate with you. To provide pastoral care and support for members and others connected with our church. To recruit, support and manage staff and volunteers. To maintain our accounts and records. To maintain the security of our property and premises. To help us provide services to the community including children’s and youth groups, Open4U, hire of the church hall and the Foodbank. To tell you about events that the church is running which we think may be of interest to you. To enable us to maintain appropriate safeguarding arrangements for our children, young people and vulnerable adults. To respond effectively to enquirers and to properly handle any complaints. Exceptionally, to deal with church discipline in accordance with the church’s constitution.

What is the legal basis for processing your personal data?

All personal data which we collect must be fairly and lawfully processed.  Personal data may be processed in accordance with any of the following conditions: With the explicit consent of the data subject. In the legitimate interests of the church as Data Controller, provided that this is not unwarranted by reason of prejudice to the rights and freedoms or legitimate interests of the data subject. Where processing is necessary for carrying out obligations under contract with the data subject eg employment. Where necessary for the church to meet its legal obligations. Where necessary to protect the vital interests of the data subject.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members and friends of the church in order to carry out a service to other church members or for purposes connected with the church.  The Church Directory containing your contact details may be distributed electronically by email or in hard copy to church members and friends of the church.  Similarly, church rotas may also be displayed on notice boards within the church building.  We will share your data with third parties outside of Bourton-on-the-Water Baptist Church only with your consent. The data that we control may be transferred and stored electronically on servers outside the European Economic Area (EEA), for example on Google Drive and Dropbox.  All such data files will be password-protected against unauthorised access. We will take all reasonable and necessary steps to ensure that your data is treated securely and in accordance with this privacy statement.

How long do we keep your personal data?

We will store your personal information for no longer than is reasonably necessary, usually only for the time that you are involved with the church.  After this we may continue to hold your contact details for as long as you agree in order to keep you informed about the ministry of the church. Specifically, we retain membership data while it is still current.  Church accounts, Gift aid declarations and all associated documentation is retained for a period of 6 years after the calendar year to which the data relates.  Church registers and records for baptisms, marriages and funerals are retained permanently.

Your rights regarding your personal data

You have the following rights with respect to your personal data: The right to be informed about the collection and use of your personal data – as detailed in this Privacy Notice. The right of access to a copy of the personal data we hold about you – to which we must respond within one month. The right to require that we correct any personal information if it is found to be inaccurate. The right to request that your personal data is erased from our records. The right to restrict processing of your personal data; when processing is restricted, we are permitted to store the personal data, but not to process it further. The right to data portability which allows individuals to obtain and reuse their personal data for their own purposes across different services. The right to object to the processing of personal data.  [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority), direct marketing and processing for the purposes of scientific/historical research and statistics]. The right to complain to the Information Commissioner’s Office (ICO) if you believe that the church has not handled your personal data in accordance with data protection law.

Contact Details

To exercise all relevant rights, queries or complaints please contact the church Data Protection Officer through the church office. You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF. Further information can be found on the ICO’s website at https://ico.org.uk/.
Bourton-on-the-Water Baptist Church
Bourton-on-the-Water Baptist Church
© 2016 Bourton Baptist Church
PRIVACY NOTICE Here at Bourton-on-the-Water Baptist Church we take your privacy seriously.  This statement sets out how we will deal with any personal information we collect from you or that you provide to us.

Who are we?

Bourton-on-the-Water Baptist Church will collect and deal with your personal information in accordance with the General Data Protection Regulations, which supersede the Data Protection Act 1998 on 25 May 2018.  The church leadership team (Deacons/Trustees) is the Data Controller of personal data we hold about you; this means we decide how your personal data is processed and for what purposes. 

How we collect personal information

We collect personal information directly from you.  We may also collect information from others about you including from other members and friends of the church or your previous church.

What information might we collect from you?

We may collect and process the following information about you: Your contact details – title, name, address, telephone number and email address. Your participation in rotas for service in the church. Information contained in emails or other correspondence from you and records of telephone calls or meetings with you. Your church membership status. Details of money that you give to the church. Your bank details for payment of expenses claims and payroll. Information contained in checks provided by the Disclosure & Barring Service. Information that you share with us for the purposes of pastoral care, encouragement, training and prayer.

Sensitive Personal Data

The Data Protection Act recognises some information as Sensitive Personal Data.  This includes, but is not limited to information which reveals your religious beliefs, health issues, race or ethnic origin.  We will always treat any sensitive personal data we process with the greatest care and in accordance with the Data Protection Act.

How may we use your personal information?

Personal information that we collect may be used by us in a number of ways: To maintain our lists of church members and friends, including the Church Directory. To help us organise rotas and groups and to communicate with you. To provide pastoral care and support for members and others connected with our church. To recruit, support and manage staff and volunteers. To maintain our accounts and records. To maintain the security of our property and premises. To help us provide services to the community including children’s and youth groups, Open4U, hire of the church hall and the Foodbank. To tell you about events that the church is running which we think may be of interest to you. To enable us to maintain appropriate safeguarding arrangements for our children, young people and vulnerable adults. To respond effectively to enquirers and to properly handle any complaints. Exceptionally, to deal with church discipline in accordance with the church’s constitution.

What is the legal basis for processing your

personal data?

All personal data which we collect must be fairly and lawfully processed.  Personal data may be processed in accordance with any of the following conditions: With the explicit consent of the data subject. In the legitimate interests of the church as Data Controller, provided that this is not unwarranted by reason of prejudice to the rights and freedoms or legitimate interests of the data subject. Where processing is necessary for carrying out obligations under contract with the data subject eg employment. Where necessary for the church to meet its legal obligations. Where necessary to protect the vital interests of the data subject.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members and friends of the church in order to carry out a service to other church members or for purposes connected with the church.  The Church Directory containing your contact details may be distributed electronically by email or in hard copy to church members and friends of the church.  Similarly, church rotas may also be displayed on notice boards within the church building.  We will share your data with third parties outside of Bourton-on-the-Water Baptist Church only with your consent. The data that we control may be transferred and stored electronically on servers outside the European Economic Area (EEA), for example on Google Drive and Dropbox.  All such data files will be password-protected against unauthorised access. We will take all reasonable and necessary steps to ensure that your data is treated securely and in accordance with this privacy statement.

How long do we keep your personal data?

We will store your personal information for no longer than is reasonably necessary, usually only for the time that you are involved with the church.  After this we may continue to hold your contact details for as long as you agree in order to keep you informed about the ministry of the church. Specifically, we retain membership data while it is still current.  Church accounts, Gift aid declarations and all associated documentation is retained for a period of 6 years after the calendar year to which the data relates.  Church registers and records for baptisms, marriages and funerals are retained permanently.

Your rights regarding your personal data

You have the following rights with respect to your personal data: The right to be informed about the collection and use of your personal data – as detailed in this Privacy Notice. The right of access to a copy of the personal data we hold about you – to which we must respond within one month. The right to require that we correct any personal information if it is found to be inaccurate. The right to request that your personal data is erased from our records. The right to restrict processing of your personal data; when processing is restricted, we are permitted to store the personal data, but not to process it further. The right to data portability which allows individuals to obtain and reuse their personal data for their own purposes across different services. The right to object to the processing of personal data.  [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority), direct marketing and processing for the purposes of scientific/historical research and statistics]. The right to complain to the Information Commissioner’s Office (ICO) if you believe that the church has not handled your personal data in accordance with data protection law.

Contact Details

To exercise all relevant rights, queries or complaints please contact the church Data Protection Officer through the church office. You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF. Further information can be found on the ICO’s website at https://ico.org.uk/.